Parents Information

Fleetwood Primary School believes good communication is the key to building strong relationships between school and home. We utilise a range of communication tools to keep parents informed of the important day to day messages coming from school.

All school parents are requested to sign up to the Compass App. This forum communicates all important notices and reminders from the school. Parents can also notify the office of changes to contact details, student absences and lodge enquiries through this app. Compass is also used to alert parents if their child has attended sick bay that day.

A parent newsletter is sent out via Compass every Thursday. The newsletter includes messages from the Principal, Merit Certificate recipients, important dates, a message from our Assistant Principal, SWPBS Super Stars and other relevant information.

Parents are encouraged to follow the Fleetwood Primary School Facebook page. This page, in addition to Compass, communicates important information to parents and posts photos of the everyday goings-on at school.

At Fleetwood PS we consider it essential that the school and home, work together in the educational endeavours for your child. Parent Teacher Interviews provide a forum for this to occur. Fleetwood Primary School report back to the community on student performance through Student Semester Reports (available towards the end of Term 2 and Term 4) as well as Parent Teacher Interviews (Term 1 and Term 3). Student reports are available through the Compass app and times for interviews are also booked via Compass.

You will recieve a report on both student achievement and progress by being provided a teacher judgement against the achievement standards of the curriculum and an indication of progress from the last reporting time. A five-point scale will also be used when reporting student ahcievement and progress for all curriculum areas.

Understanding your child’s report

Student report cards provide you with a clear picture of your child’s progress. They are used in all Victorian government schools to report student achievement in Years prep to 10.

You will receive a report card twice a year and be invited to a parent-teacher interview to discuss your child’s progress.

The report is written in sections that help parent and students understand their progress.

Personal Comment: Teachers summarise your child’s achievements during the semester, including things like their personal or academic strengths, interests and use of the school values.

What the student has achieved: This section outlines the skills that your child has been working on and now show proficiency in.

Areas for improvement/future learning: This section outlines the areas of concern that the student needs to work on. There will be statements about the future learning needs for the student.

Specialist comments: In this section our Visual Art, Performing Art, PE, Digital Technologies and Auslan teachers report on your child’s progress.

Uniform at Fleetwood Primary School is compulsory. We believe that a compulsory school uniform fosters equality, assists in student welfare and promotes a positive school identity and image in a variety of community and public settings. Please ensure that the child’s name is clearly marked on all items of clothing – this allows lost items to be returned. If an item of clothing is lost, please contact the school office as it may be in lost property.

Parents can purchase school uniforms from PSW (Primary School Wear):

ONLINE: Purchase your garments online at http://www.psw.com.au

IN PERSON: View the range and try on the garments during trading hours at:

PSW Officer
407 Princes Hwy, Officer
03 97680382

Trading Hours
Monday – Friday 9am – 5pm
Saturday 9am – 2pm
Sunday Closed

SCHOOL POLO SHIRTS AND JUMPERS: Must have the school logo on them.

SCHOOL DRESSES: Must be the school check from PSW (not any other variety). A white skivvy or long sleeve t-shirt is worn under the winter tunic.

SHORTS/TRACK PANTS/ SKORTS: These items must be in school colours and can be worn in combination with the school polo shirt. 

SCHOOL HAT: Broad brim hat with school logo.

SCHOOL BAGS: Must be Fleetwood Primary School bags. Families of Foundation children are also encouraged to purchase a book bag for take-home/library books.

SCHOOL SHOES: Must be black school shoes (as shown below) or all black runners (not skate shoes or volleys). Children must wear plain white or black socks (no logos or branding).

Children in Foundation to Grade 2 may wear sports shoes on the day they are scheduled to participate in Physical Education. Year 3 – 6 students may bring sports shoes to school that they can change into before their Physical Education lesson. Children must change back into their approved black school shoes at the end of their PE lesson.

Yard supervision starts at 8.45am. Children that arrive at school before this time will be required to attend OSHClub. School ends at 3.15pm each day and staff provide supervision until 3.30pm.  Children that have not been collected by this time will be taken to the main office and parents/guardians will be contacted by phone. If parents are unable to collect students in a timely manner, they will be escorted to OSHClub.

We’re all about creating happy memories for your little ones. Our programs are designed so that every child, no matter their age, skill level, or interests, feels included and has fun.

We offer a diverse range of experiences before school and after school and focus on building knowledge, skills, and behaviours that help prepare your child for a world yet to be imagined.

You can be confident that your child is in safe hands with our highly experienced and passionate educators. Whether your child attends OSHClub daily or casually, each visit is an exciting new adventure with yummy food, exciting clubs, activities, mindfulness, and so much more!

Enrolling with us is easy and completely free. Head to our website, oshclub.com.au or call our Customer Service Team on 1300 395 735 to enrol and book in today.

We look forward to welcoming you and your family to OSHClub.

What Kids Think – A Video for FPS Parents

We’re excited to share a special video created for our school community called What Kids Think.

Facilitated by Grace Searl from our leadership team, the video features two of our students, Derick and Lucy, who led the way by gathering questions and insights from their peers. Their thoughtful input helped shape an honest and meaningful discussion.

We were also joined by Karen Collidge, a family therapist, who provided helpful guidance and expert advice for parents navigating the challenges and joys of raising children today.

At Fleetwood Primary School, we believe that a strong partnership between school and home is vital. This video offers a unique opportunity to hear directly from our students and gain valuable support as parents.

We encourage all families to take a few minutes to watch – we hope it sparks great conversations at home too!

Our aim is to help build a strong school community through fundraising and parental involvement. We run a range of events for our students, such as Special Lunch Days and gift stalls for Mothers’ Day and Fathers’ Day.

All parents are welcome to join the FACE Fundraising Committee to help with planning and running of events throughout the year. It is a fantastic way to be involved and get to know other parents in the school community. Contact the school office if you would like to be involved.

First aid is provided at the Sick Bay, located behind the School Administration Office, and is available between 8:45 am and 3:30pm.

If your child is unwell in the morning, please do not send them to school. If your child becomes unwell during the day you will be contacted and requested to collect your child from Sick Bay. It is extremely important that Parent/Guardian Emergency contact details are current and correct. If there are any changes to your contact details, please update in Compass or contact the school office. Parents/guardians are required to sign their child out via Compass if they are collecting them early due to illness or injury.

If your child requires first aid but well enough to return to class, parents/guardians will be notified of their attendance at Sick Bay via Compass.

Parents/guardians must notify the school of all existing/ongoing medical conditions and medication requirements:

Asthma: A copy of a child’s Asthma Management Plan, completed by a GP, must be supplied to the school at the start of each year. Asthma Management Plan forms can be obtained from the school office. Asthma medication/spacers must be supplied to sick bay, and it is recommended that children have Asthma medication in their classroom as well.

Medication: Staff can dispense medication during school hours.  Parent/guardians must complete a medication permission form (available from school office) and submit to the school office, along with the student’s medication. Children MUST NOT keep medication in their school bags.

Anaphylaxis: An Anaphylaxis Management and Action Plan, completed by a GP, must be supplied to the school at the start of each year. Anaphylaxis Management and Action Plan forms are available from the school office. An EpiPen must be supplied to the sick bay, and it is recommended children have an EpiPen in their school bag as well. It is the responsibility of parents/guardians to supply new EpiPen’s when existing EpiPens pass their expiry dates.

Head Lice: First Aid staff will perform head lice checks where parental consent has been obtained. Children with head lice will need to be collected from school and treated appropriately. Children must report to Sick Bay for a follow-up check on return to school. Children will be excluded from school if live head lice are still present.

For more information on head lice, visit: www.health.vic.gov.au/headlice

Fleetwood Primary School has installed a closed-circuit television (CCTV) system at our school.

This Privacy Notice outlines how the CCTV system will be used, including the use and disclosure of any footage produced by the CCTV system so as to be consistent with Victorian privacy law.

Need for CCTV

Our school has an obligation to ensure the school environment is safe and secure, and fulfil our duty of care to students, staff and visitors.  The CCTV system assists our school to fulfil these obligations and to prevent and manage other inappropriate behaviour on school grounds. CCTV also provides enhanced capability to protect our school’s assets against vandalism and theft.

Use of CCTV

Consistent with our school’s obligations set out above, our school may use CCTV cameras to:

• prevent, support and verify incidents involving
  • criminal behaviour – of anyone on school grounds
  • staff misconduct
  • other inappropriate behaviour – including of students, staff, visitors or members of the public. For example, this means the school may use CCTV footage of incidents to help inform decisions about student management
• verify and investigate other incidents involving students, staff and visitors (for example incidents in which a person has sustained injury, loss or damage on school premises)
• to provide the Department with visual coverage during emergencies.

In limited circumstances live CCTV footage may also be viewed by our school or Department staff. For more information please refer to the Department’s policy: CCTV in Schools – Installation and Management (CCTV Policy).

CCTV cameras are NOT

• located in private areas such as toilets, changing rooms, dressing rooms, showers, or other areas where individual privacy is paramount
• used to monitor student or staff work performance
• hidden or covert, except in limited circumstances and in accordance with the Department’s CCTV policy.

Location of CCTV cameras in our school

In our school, CCTV cameras are located in (see attached map):

• school entrances
• ovals
• playgrounds
• walkways

A notice is located at the school’s entrances, which alerts people to the presence of cameras and this CCTV Privacy Notice.

Access to CCTV footage

CCTV footage is only accessed for the purposes set out in this Privacy Notice and the Department’s CCTV Policy and only by the following people:

1. the Principal or nominee, including people explicitly authorised by the Principal
2. central and regional Department staff, when required to assist the school for an above purpose
3. any other people permitted by law.

Request to view footage

When using CCTV for the purposes listed under the heading ‘Use of CCTV’ the principal may show specific footage of an incident to those directly involved, including relevant staff, students and/or their parents, provided:

• the principal considers it appropriate and necessary in order to support parents to understand the specifics of an incident that has taken place so they can provide appropriate support to their child or for a staff member to better understand an incident
• it would not cause a health, wellbeing or safety risk to any other person
• it would not be an unreasonable intrusion into another person’s privacy.

Please note, our school cannot provide copies of CCTV footage to staff, students or parents The Department must be contacted where these requests are made. Please refer to the Department’s CCTV Policy

Storage of footage

CCTV footage is stored locally on the school’s server.

CCTV footage is kept for no more than 90 days. If our school has not used CCTV footage in any of the ways set out above, and there has been no request to view or access footage during this period, the footage is deleted.

Where CCTV footage has been used to verify an incident or where it is required to be retained for legal reasons, our school will manage and securely retain the footage in accordance with the retention requirements set out in the Department’s Records Management Policy.

What if you have questions?

For more information of how our school may use the CCTV system and who may access the footage, please see the Department’s CCTV Policy.

If you have any questions or concerns regarding the use of the CCTV system in our school, please contact the school to discuss on 9705 2281 or fleetwood.ps@education.vic.gov.au.